Enrolment Residency Eligibility

All our courses are funded by the Department for Education (DfE), Department for Work and Pensions (DWP) or the Greater London Authority (GLA - if you live in the London area) and are free to eligible learners.

To be eligible to enrol and attend courses funded by the DfE, DWP or GLA, you must have lawful permission to reside in the UK for the whole period of your learning and be ordinarily resident in the UK at the course start date.

All learners are required to confirm their residency status to us before enrolment.

British and Irish citizens are required to self-declare* their status during the enrolment process.

*This is a self-declaration, but we may ask you to provide us with documentary evidence of your British or Irish citizenship after enrolment. If we are unable to confirm your eligibility, your enrolment will be cancelled, and you will be unable to continue attending.

Learners who do not hold British or Irish citizenship will be required to provide additional evidence of their legal residency status before enrolment. You will be required to submit this information to us online using your Kent Adult Education Learner Portal account.

What type of evidence or information do you require?

We will ask you to provide us with a share code to access your e-visa, the name of the visa your family member holds (if you are here in the UK on a dependent, spouse or partner visa) or photographic evidence of your active claim for asylum and dated confirmation you have lived in the UK for at least 6 months.

Please note that you will only be able to enrol on courses that finish before the end date of your current visa.

You will be required to provide your residency eligibility every time you extend your visa.

How do I submit evidence of my legal residency status to you?

You will need to log into your Kent Adult Education Learner Portal account to submit residency evidence.

Click here to access the Kent Adult Education Learner Portal.

If you do not already have an account for our online Learner Portal, please follow the steps below to create your account:

Click here to create an account here.

Click 'Login/Register'

Enter your details and create an account.

If you already have a KAE Learner Portal Account you can reset your password, by selecting 'Forgotten your password?' on the 'Login/Register' page. You will then receive an email to reset your password via our website. Click on the link in the email to create your new unique password.

Once you are logged into your KAE Learner Portal Account, please click on the link under the 'Enrolment Residency Information' section and follow the on-screen instructions.

What will happen after I have submitted my residency evidence?

One of our team will check the details of your immigration status on your e-visa or uploaded documents to ensure they meet Department for Education (DfE), Department for Work and Pensions (DWP) and Greater London Authority (GLA) requirements for enrolment.

You will receive an email as soon as your residency check has been completed.

This email will contain a link for you to log into your KAE Learner Portal account and view the outcome of our check.

Emails will be sent from our noreply-kaecls-enrolmenteligibility@kent.gov.uk address.

If your residency details have been approved, you will then be able to enrol onto courses with us (including via our website if the course does not require a pre-enrolment interview).

My e-visa shows a 'Valid To' (expiry date)

If your e-visa shows a 'Valid To' (expiry date), you may be approved for enrolment, but for a limited period. This will be dependent on the type of e-visa status you hold.

Our system will check that your approval end date covers up to the planned end date of your chosen course when you enrol. You will be required to provide your residency eligibility every time you extend your visa.

You will be unable to enrol on any learning planned to end after your approval end date unless you can provide us with additional documentation to show you have applied to the Home Office (directly or through a solicitor) for an extension to your e-visa.

Queries

If you have any questions or queries regarding the documentation you have provided, or we require further information from you, we will contact you be email asking you to log into your KAE Learner Portal Account.

The details of our query and any additional information we require will be shown on 'Your Enrolment Eligibility Information' page. You can also log in and check the progress of your application in your KAE Learner Portal Account at any time.

Exclusions

If we are unable to approve your residency eligibility because it does not meet the rules set out by the Department for Education and Greater London Authority (if applicable), then you will be unable to enrol and study with us.

You will not be eligible to enrol onto a course with us if:

• You are in the UK without authority or lawful status
• You are resident in the UK on a student or graduate visa
• You are in the UK on holiday, with or without a visa
• Your immigration status imposes a study prohibition or restriction
• You are in the UK on a sponsorship visa such as a skilled worker or seasonal worker visa
• You are a dependent, spouse or partner of a person in the UK on a seasonal worker, student or graduate visa

Data security

We take the security of your data extremely seriously; the documents you have provided will be held securely and retained in accordance with our privacy policy.

We are required by the Department for Education to record details of the documentation we have seen to confirm your eligibility for enrolment and store this information on your learner record for funding and audit purposes.